Job Description

Experience operational excellence. Real investment in personal and professional development. And an ability to make real and beneficial change. The Distribution Centers at Ulta Beauty are a place where lived values meet next-generation advancements to create competitive advantage few can match.

If you want to learn in a supportive and ever-evolving environment. If you value managers who aren’t afraid to lead by rolling up their sleeves. If you seek stability, growth opportunities and the rewards that come with industry leadership, apply your talents and passions in ways that take us to even greater heights .

GENERAL SUMMARY & SCOPE

As a DC Administrative Coordinator at Ulta Beauty, you will be tasked with handling Distribution Center (DC) supply purchasing and negotiation through careful analysis and the frequent use of initiative and independent judgment. Because you may be executing contracts of a sensitive, complex, and sometimes confidential nature, both inside and outside the company, a high degree of professionalism and confidentiality is a must. In this role, you will have a direct influence on Ulta Beauty’s bottom line by securing the best possible services at the most competitive prices, while developing strong and mutually beneficial vendor relationships . This position requires a passion for the beauty industry, a drive for results , exceptional guest service, and the aptitude to learn and communicate business knowledge.

PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Functions)

The DC Administrative Coordinator (DCAC) is a champion of Ulta Beauty’s mission, vision, and values, and should demonstrate them skillfully and consistently by performing the following duties and responsibilities of the position (as well as all other projects/duties as assigned):

Performance

• Make all purchases of DC materials, operating supplies, packaging, janitorial services, etc.
• Handle all invoice verification for all DC expenditures, including receiving and coding invoices, tracking invoices in SAP & Ariba and reporting period accruals.
• Follow-up on warehouse purchases of supplies and supply inventories by setting up controls, tracking and reporting for employee-based equipment usage and replenishment.
• Assist in conducting DC new hire orientations and issuing necessary supplies.
• Coordinate reward and recognition events for DC employees, including set up, clean up, and hands-on support during events. 
• Assist in coordination of DC fundraising and community events.
• Maintain Genetec security database and issuing all DC new hire, replacement, and agency or vendor badges.
• Support DC Management with daily tasks, including mail, expense reports, vacation schedules, reports, and related duties.
• Provide UPS support functions, such as handling and shipping expedites, reporting and tracking expedite shipments, and vendor chargebacks.
• Order/maintain inventory of warehouse supplies.
• Monitor the recycle program and ensure supplies, trailers, and compactors are accessible and ready for use.
• Create and maintain DC communications and postings, including event calendars and break room table and/or TV postings.
• Serve as a backup for the DC PS Specialist and E&F Planning Purchaser when needed.
• Complete special projects and other duties as assigned.

• Maintain prompt, regular attendance .

People

• Demonstrate high standards of customer service.
• Support all associates and leadership in the DC.
• Develop a partnership with People Success & Engineering & Facilities associates to maintain alignment and provide support.
• Establish professional peer and partner relationships that foster a shared interest in collaboratively delivering exceptional service.
• Maintain open communication with leadership team and provide regular updates on all projects.
• Maintain confidentiality of privileged and sensitive information.
• Attend mandatory trainings and meetings to enable continuous professional development.

Process

• Be knowledgeable of and ensure compliance with Ulta Beauty policies, procedures, and standards.
• Follow all safety
• DC Director for timely approvals to ensure adequate stock is maintained.
• Maintain outstanding operational standards, including cleanliness of work area, main office, supply closets, leadership break area, and any additional assigned area.
• Adhere to the Ulta Beauty dress code.
• Protect company assets by following loss prevention best practices and providing exceptional service.
• Execute other operational tasks as directed.

JOB QUALIFICATIONS

Education

• High School Diploma or GED.

Experience

• 2-3 years’ experience in similar administrative role is required.
• Experience in office coordination or project coordination preferred.

Skills

• Proven organizational and time management skills and experience. 
• Ability to negotiate pricing and suggest creative deal buys. 
• Ability to work independently with minimal supervision. 
• English Proficient.
• Excellent written and verbal communication skills. 
• Ability to multi-task and meet deadlines with minimal direction. 

• Experience with purchasing & inventory control. 
• Proficiency with Microsoft Office Suite, strong skills with Excel. 

• Previous SAP & Ariba experience is preferred. 
• Professionalism and confidentiality required. 
• Ability to work independently and as part of a team.

SPECIAL POSITION REQUIREMENTS

• Work a flexible schedule to include days, evenings, weekends, and holidays.

WORKING CONDITIONS                                                      

• Frequent mobility during shift
• Continuous lifting and/or moving up to 35 lbs. during shift, up to 50 pounds occasionally
• Frequent stooping, kneeling, bending, reaching, twisting, and crouching during shift
• Ability to stand for long periods of time during shift
• Continuous and/or frequent coordination and manipulation of objects during shift

• Exposure to variable temperatures and dusty environments
• May be exposed to strong scents related to cosmetic or fragrance
• May be required to work in narrow aisles or trailers

If an associate has a disability that prevents them from performing an essential function of the job, the Company will engage in the interactive process with the associate to determine whether there is a reasonable accommodation that will enable the associate to perform the essential functions of the job.

Ulta Beauty is proud to be an Equal Opportunity employer, and we encourage people from underrepresented backgrounds to apply. We do not discriminate based upon race (including traits associated with race, such as hair texture and protective hairstyles like braids, locks, and twists), color, religion, creed, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, status as a transgender or transsexual individual, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status (including honorable discharge from military service), reproductive health decisions, familial status, refugee status, citizenship status, sexual orientation, genetic information, or any other legally protected status of an individual.

At  Ulta Beauty (NASDAQ: ULTA),  the possibilities are beautiful . Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

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